Policies

Affiliated Person Code of Conduct

The National District Attorneys Association (“NDAA”) holds staff to high ethical standards of professional conduct and integrity. Such standards also apply to all attendees and participants of any kind at all NDAA sponsored events. NDAA prohibits any discrimination or harassment of our employees and program attendees based on a person’s race, color, gender, national origin, age, disability, religion, sexual orientation, or any other ground prohibited by the federal government, District of Columbia, relevant state or local law.

Affiliated Persons of NDAA are subject to the terms of the Affiliated Person Code of Conduct noted below for the duration of their affiliation with the association even though they are not an NDAA employee. An “Affiliated Person” is defined as anyone, who at the request of or with the permission of NDAA, does work on behalf of NDAA, or is present in NDAA offices or at NDAA events wherever they take place. This definition includes but is not limited to members of the Board, interns, contractors, volunteers, vendors, participants, seminar or program registrants, event guests and event speakers/faculty. Failure to comply with the terms of the Affiliated Person Code of Conduct could result in immediate termination, removal, or other ramifications for the Affiliated Person as determined by NDAA.

CANCELLATION, REFUND & SUBSTITUTION POLICY

NDAA will gladly offer training course attendees a credit for the full course amount which you or an office colleague can use for the rescheduled course or a future NDAA course of your choosing prior to September 30, 2021. As always, substitutions are accepted at any time. Note, NDAA regrets that cash refunds are not available. Please submit all requests to NDAA in writing via email to Project Coordinator Metria Hernandez at mhernandez@ndaajustice.org.

*NDAA reserves the right to update this policy on an as-needed basis.

CONSENT TO USE OF IMAGE

NDAA intends to take photographs and video of this event for use in NDAA news and promotional material, in print, electronic and other media, including the NDAA website. Registration and attendance at, or participation in, NDAA courses and other activities constitutes an agreement by the registrant to the use and distribution of the registrant or attendees’ image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities by NDAA and other third parties. All media is the property of NDAA. Media may be displayed, distributed or used by NDAA for any purpose.

DISCLAIMER AND WAIVER

As a condition of my participation in an NDAA meeting or event, I hereby waive any claim I may have against the National District Attorneys Association (NDAA), its officers, directors, employees, or agents, or against the presenters or speakers, for reliance on any information presented and release NDAA from and against any and all liability for damage or injury that may arise from my participation or attendance at the program. I further understand and agree that all property rights in the material presented, including common-law copyright, are expressly reserved to the presenter, speaker, and NDAA.

I acknowledge that participation in NDAA events and activities brings some risk and I do hereby assume responsibility for my own well-being. If another individual participates in my place per NDAA substitution policy, the new registrant agrees to this disclaimer and waiver by default of transfer.

By registering for this event, I agree to the collection, use, and disclosure of contact and demographic information. This information includes any information that identifies me personally (e.g. name, address, email address, phone number, etc.). NDAA will use this information to: (a) enable your event registration; (b) review, evaluate and administer scholarships or other NDAA initiatives; (c) market NDAA opportunities you may potentially be interested in; and to (d) On occasion share limited information (e.g. name, title, organization, and address) with third parties that serve as partners, sponsors or perform services on behalf of NDAA. NDAA may use this information for so long as NDAA remains active in conducting any of the above purposes.

EVENT CANCELLATION OR POSTPONEMENT

NDAA reserves exclusive right to modify, postpone/reschedule or cancel programs for any reason, including but not limited to emergency, inclement weather or other ‘acts of God.’ If there is an event cancellation, every attempt will be made to reschedule, and registration fees will be refunded. Any travel, lodging, or incidental expenses incurred related to a cancelled event cannot be refunded under any circumstances.

PROHIBITION OF DISCRIMINATION OR HARASSMENT

NDAA endeavors to foster a working, learning, and social environment free of harassment, discrimination, intimidation and insult. NDAA prohibits any discrimination or harassment of our employees and program attendees based on a person’s race, color, gender, national origin, age, disability, religion, sexual orientation, or any other ground prohibited by the federal government or relevant state or local law (“protected status”).

PROHIBITION OF OFFENSIVE BEHAVIOR & REMARKS

NDAA is committed to providing an environment free from offensive behavior or statements directed at a person’s race, gender, ethnicity, or any other protected status at the NDAA workplace and NDAA events. NDAA prohibits offensive behavior and remarks, on any of these bases. Discrimination and harassment do not require the intent to offend. Thus, inappropriate conduct or language based on one’s protected status meant as a joke, a prank, or even a compliment can lead to or contribute to harassment.

PROHIBITION OF SEXUAL HARASSMENT AND SIMILAR BEHAVIOR

NDAA prohibits unwelcome sexual advances, requests for sexual favors, and other verbal or physical behavior of a sexual nature when such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance, or creating an intimidating, hostile, or offensive environment and we require all Affiliated Persons to conduct themselves consistent with these standards.

PROFESSIONAL CONDUCT AND BUSINESS ETIQUETTE

NDAA engages with many segments of the public, including members of the press and news media, the general public, and public officials and their staffs. All Affiliated Persons during the tenure of their affiliation are expected to conduct themselves in a courteous and professional manner, and to maintain such ethical and moral standards in their activities on behalf of the NDAA.

SAFETY AND SECURITY

NDAA works to provide a safe and secure environment at its meetings and events by working with venue staff to make sure meeting participants are safe. We ask that all attendees report any questionable or concerning activity to NDAA staff so that they can take immediate action.

SUBSTANCE ABUSE POLICY

NDAA prohibits Affiliated Persons from possessing illegal drug paraphernalia or being under the influence of illegal drugs, narcotics, depressants, stimulants, or any other illegal substance which affects the senses, while on NDAA’s premises while performing NDAA business, or while attending NDAA events. NDAA also prohibits Affiliated Persons from being impaired from the use of alcohol, marijuana, or prescription drugs while on NDAA’s premises, while performing NDAA business, or while attending NDAA events. This policy does not apply to the moderate use of alcohol at or during NDAA-sponsored social functions provided that such use has no negative effect on the individual’s judgment, demeanor, behavior, or work performance.

MONEY MATTERS, FRAUD, AND EMBEZZLEMENT

The improper use of NDAA funds and federal grant money as well as failing to report fraud, waste, and abuse of these funds will not be tolerated.  NDAA considers any form of improper use, fraud or dishonesty on the part of its Affiliated Persons as unacceptable conduct. Claims of fraudulent or dishonest behavior will be investigated.

REPORTING VIOLATIONS OF THESE POLICIES

This document is not intended to be all-inclusive. You are encouraged to speak with NDAA staff should you have any questions about these guidelines. NDAA employees will defer to the Employee Handbook for guidance on reporting and enforcement. NDAA will not tolerate, engage in, or allow retaliation against any individual who reports misconduct pursuant to this policy, assists or participates in an investigation, or files an administrative charge or lawsuit alleging harassment of discrimination. All reports will be responded to promptly and thoroughly, with an impartial investigation conducted where needed to confirm facts or resolve disputed facts. All complaints will be handled as confidentially as possible and information will only be shared on a “need to know” basis. The final determination and any remedial action shall be subject to the approval of the Executive Director or such other person as designated by the Executive Director.

National District Attorneys Association
1400 Crystal Drive, Suite 330
Arlington, VA 22202

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703.549.9222

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